General Outline of Duties
PRESIDENT
- Chair Board and Executive Meetings
- Report to AGM
- Represent APOA as initial contact point
- Direct initiatives and issues to committees
- Represent APOA at external meetings (along with committee chairs and representatives as agreed) or arrange for designates
- Prepare draft agendas
- Liaise with Board members on current topics/issues
- Draft formal APOA correspondence as required
VICE-PRESIDENT
- Chair meetings in absence of President
- Assume President’s duties in absence of President
SECRETARY
- Maintains Board Committee contact list
- Maintains APOA membership data base and mailing list in cooperation with Treasurer
- Records and distributes Board meeting minutes
- Maintains Board records and Organization Statement
- Coordinates APOA e-mail correspondence
TREASURER
- Provides brief financial reports to APOA executive and directors at regular meetings and reports to membership at AGM.
- Keeps records of expenses, cheques written, and monthly bank statements.
- Pays bills and makes bank deposits.
- Collects mail regularly from APOA postal box (or arrange for this) currently by President.
- Relays membership applications to APOA Secretary.
- Maintains required information for cheque signing officers.
- Sells new and renewed memberships at APOA social functions and the Annual General Meeting and other appropriate events.
- Receives membership applications and fees and maintains master membership (and contact) list.